Club administrators
56 articles
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Avoiding Duplicate Members
The BowlsLink membership is integral for the running of our sport and as such maintaining good data integrity is vital. Our sports data needs to be accurate, complete and consistent to ensure we can r...
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BowlsLink Displays – What they are and how your Club can benefit
Introduction Benefits of BowlsLink Displays Ready to connect? Here’s how! Video Demonstrations Introduction BowlsLink introduces Displays – an easy way to bring live scores, results and competition in...
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BowlsLink Release v1.31 April 2024
The latest update for BowlsLink v1.31 was performed on Monday 2nd April with twenty new features, improvements, or fixes. Of note is the ability for Competition Administrators to add rink allocations…
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BowlsLink Release v1.32 August 2024
The latest BowlsLink update is now available for club administrator, released on Monday August 5th, 2024. This release contains several improvements and upgrades to BowlsLink. The BowlsLink codebase h...
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BowlsLink Release v1.33 Dec 2024
The latest BowlsLink update is now available for Club Administrators. This release contains several improvements and upgrades to BowlsLink with 38 changes occurring from minor fixes to some more signi...
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BowlsLink Release v1.34 March 2025
The latest updates for BowlsLink are now available. Some key items include Opt in Member Diversity, Equity and Inclusion fields Sets Play display format update Live Scoring display for Pennants (Sides...
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BowlsLink Release v1.35 June 2025
The latest updates for BowlsLink are now available. Some key items include Improved Search function for Transfers Live Scoring display now has Live Scores as first listing with completed matches moved...
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BowlsLink Release v1.37 December 2025
The latest updates for BowlsLink are now available. This release contains several important changes to the BowlsLink system, most notably the introduction of a new module called Participation and with...
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BowlsLink Release v1.38 March 2026
The latest updates for BowlsLink are now available. This release contains several important changes to the BowlsLink system, most notably the introduction of changes to membership data with the remova...
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BowlsLink release v1.38.5 June 2026
The latest updates for BowlsLink are now available. This release contains several important changes to the BowlsLink system, most notably the introduction of Linked Accounts which will assist parents…
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BowlsLink Release v1.39 August 2026
The latest updates for BowlsLink are now available. This release contains several important changes to the BowlsLink system, most notably some changes to the competition area which include the option…
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BowlsLink Roles, Permissions and Security
Throughout BowlsLink there are various roles and accesses that dictate what a user can and cannot do. With each of these, it is important for those users to know the functions of their access along wi...
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Club Websites – Managing Website Menus
If your Club has a Bowls Australia managed website, creating a simple and easy to follow menu layout is key for those viewing the website, members and administrators alike. This article will provide y...
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Clubs Menu Administration
In the clubs section of BowlsLink you will be able to find all information related to your club and any other clubs you have the permission to see. The clubs section is further divided into clubs, clu...
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Creating a Competition – Checklist
To use BowlsLink’s simple and easy to use Competition module, we have provided a checklist of items to tick-off before setup, during and after to ensure a trouble free and minimal work for Club and Co...
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Creating Memberships in Advance
For some Clubs, their memberships may lapse during the playing season as they can be created for a fixed 12 month period, typically calendar year or financial, or flexible 12 months (12 months from th...
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Custom Durations for Membership Types
Examples Here are some examples of Custom durations that have been requested. In green is what would be used as the custom durations syntax. Year options: 5 Years – P5Y | 3 Years – P3Y | 2 Years – P2Y...
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Entering scores for Competitions
If your club is hosting a Bowls Australia BPL Cup round, you will need to enter the results into BowlsLink. To be able to enter results, you will need to have one of the following permissions in Bowls...
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Fees and Memberships Types
How membership will be handled in BowlsLink changed on 5th August 2024. Clubs will need to create a Membership that is linked to a National Participant Type moving forward. The way membership will wor...
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Forms for Contacts and Rink Bookings
For Clubs utilising the BA Hosted Domain sites, a useful form available to them for Contact forms, Rink Bookings and managing submissions for merchandise purchases and more, is JotForms. Previously, B...
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How do I access Admin roles in BowlsLink?
When logging into BowlsLink with Club Administrator, Club Group access, Pennant Manager, etc… you will be presented with multiple options of the same club – these options are the different contexts/ro...
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How do I Add Financial Members to my Club?
As a Club Administrator, adding members to BowlsLink and having them financially recorded ensures accuracy and clarity of membership records and information such as contact details, gender, membership...
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How do I Transfer Members from Club to Club?
As a Club Administrator, you have the ability to either Invite or Invite and Transfer members to your Club – Inviting a member will nominate your club as their Secondary Club. Inviting and Transferrin...
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How to Add Events Calendar to Club Website
For Clubs and Members, it is important to promote and know when their events are being held. This article will show Clubs how they can utilise the Bowls Australia website by incorporating a Calendar f...
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How to create a Club Competition
BowlsLink provides clubs the opportunity to run their Club Championships and other competitions online. This provides several benefits to clubs most notably it will improve the admin process for runni...
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How to Create a Password Protected Webpage
Password Protected Webpages can be a practical and sensible addition to a Club’s website, particularly if a Club wants to control access to some of its specific information such as events, membership…
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How to create a Program in BowlsLink
Video guide Creating a competition Creating a Participation Type Creating a Signup Promotion of your Program Other Helpful guides A program is a participation event in a modified format of bowls (i.e....
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How to create a Signup
What is a Signup? Participant Signup Membership Signup Video Guide Checklist before creating your Signup Creating a Signup Step-by-step guide What is a Signup? Signups will allow ‘non-traditional’ par...
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How to create an Event in BowlsLink
What is an event in BowlsLink? Events in BowlsLink allows a club to take bookings or registrations for any off-the-green activities. It is online and easy to set up. It will reduce paper to almost pa...
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How to edit and manage Club Positions
Learn how to add, remove and report on current and historical Club Positions within BowlsLink. This guide simplifies the navigation process to ensure you can efficiently retrieve necessary member data...
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How to issue an Invoice for payment
This guide provides instructions for Club Administrators on how to issue Invoices for members to make payment for Memberships or Competition entries. It outlines step-by-step details that make managin...
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How to make members Financial
This guide provides a straightforward process for Club Administrators to efficiently add full memberships in BowlsLink. It outlines step-by-step instructions that make managing member memberships simp...
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How to Manage Club Website Homepage
A Club’s website Homepage is the first impression many members will face and having a clear, welcoming and user friendly site is key in hopes of attracting and retaining prospective members. This guid...
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How to Quick Link Competition Entries for Clubs (Websites)
Searching for Club, Region, State or National competitions can be tricky for some users and to aid in find competitions, we have created this guide for quick linking competitions for any organising bo...
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How to Reactivate Archived Members for Email Campaigns
If a Member of your Club is Archived, they are also removed from the available Membership List of your Clubs’, District, Group, etc… and may need to be reactivated, should the member be unarchived and...
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How to View Club/Region/District Certifications and generate Certification Reports
This guide provides a streamlined process for accessing and managing club and region or district certifications on BowlsLink. It is essential for administrators and club members to efficiently track c...
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How to Withdraw and Refund Entries – Club Administrators
This guide provides a step-by-step process for withdrawing and refunding entries through BowlsLink, ensuring users can easily navigate the platform. The ability to withdraw and refund entries is only…
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Jack Attack BowlsLink Manual
This manual will give you an overview of how-to setup a Jack Attack Competition. As there are variables with Jack Attack, this manual will look at the different options available to setting up the com...
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Linked Accounts – What are they, why do they exist and how to request
In June 2026, BowlsLink introduced Linked Accounts to support members who cannot provide mandatory contact details, such as a mobile number or email address, for a legitimate reason. This release also...
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Live Scoring – Club Competitions
Live Scoring is a great tool that can be utilized to give anyone interested up-to-date results of games as they are in progress. It can also be used as a replacement for a scorecard using the competit...
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Managing the loss of a member in BowlsLink
How to deal with a deceased member in the BowlsLink membership database is a common support question. Losing a member is solemn time for a club however it is unfortunately something that will happen o...
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Member Transfers
Intro to member transfers Initiating a transfer Approving a transfer Member joining as a secondary club member Transferring an Archived or Returning Member Transferring an Returning (Archived) Member…
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Membership vs Participation – Whats the difference and how to Signup?
In December 2025, BowlsLink released update v1.37 which introduced an array of significant developments and furthered the growth of the platform. Amongst these updates was the introduction of Signups…
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Membership Webinar
This training webinar is targeted at new secretaries, it steps through how to use the database system in BowlsLink.
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National Ranking Events
Introduction National Player Rankings Event Calendar Register your Event National Ranking Event Tiers Step-by-step guide: How to Create a National Rankings Event on BowlsLink Step-by-step guide: How t...
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Payment Gateway Sign Up (Pin Payments)
BowlsLink utilises the services of a payment gateway to facilitate secure online payments by members to clubs, associations, state bodies and Bowls Australia for services such as membership, registrat...
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Setting up a Pennant Competition
This is a how to guide on setting up a Pennant Competition is BowlsLink. Logging into BowlsLink BowlsLink Competition Overview Copy a Previous Competition Competition Setup 1 – Details BowlsLink App D...
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Updates for BowlsLink v1.30 Nov 2023
The next round of BowlsLink improvements are coming soon, with plenty of new and updated features for users. Bowls Australia BowlsLink Manager Aaron Delaporte confirmed the next round of BowlsLink imp...
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User Manual – Club Details
In the club section of BowlsLink you will be able to find all information related to your club. Keeping this information up to date and current will help your Club be identified via the Find-A-Club se...
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User Manual – Club Finances
The finance section of BowlsLink provides all the financial information related to your club. It is organized into several categories: Invoices, Payments, Ledger, Fees, and Reports. Invoices Creating…
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User Manual – Club Greens
The Greens section is used to manage the greens and rinks available at your club. If there are missing greens for your club, these need to be added by a system administrator. Please contact a BowlsLin...
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User Manual – Club Membership
In the membership section of BowlsLink you will be able to find all basic information related to members of your club. The membership section is further divided into Members, Groups & Categories, Cert...
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User Manual – Email Campaigns
The email campaigns section is used to communicate with your club members. It makes it easier to communicate with members or segments of members and to send regular email messages and updates. BowlsLi...
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User Manual – Events
BowlsLink’s Events feature lets clubs manage bookings and registrations for off-the-green activities. It’s simple to set up and completely online. This system significantly reduces paper usage, making...
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User Manual – Participation (Types and Signups)
In December 2025, BowlsLink released an update (v1.37) which introduced a new and innovative module, Participation. This new module is aimed at giving clubs a digital tool which allows them to more ea...
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User Manual – Requesting Support
In cases where queries and functions may expand further than the provided information, there is also an automated Support Request available at the bottom right-hand corner of the BowlsLink browser, hi...